Question 1

What is "Seedhouse & Headhouse HVAC Coverage"?

Accepted Answer

**PROCUREMENT OVERVIEW:**  
The USDA Agricultural Research Service (ARS) is seeking contractors to provide HVAC coverage for the Seedhouse and Headhouse facilities located in Maryland. The core objective of this procurement is to ensure efficient heating, ventilation, and air conditioning systems are in place to support agricultural research operations. The project aims to maintain optimal environmental conditions for research activities, thereby enhancing the productivity and reliability of agricultural research outputs.

**ISSUING ORGANIZATION:**  
The issuing organization is the USDA Agricultural Research Service, located in Maryland, USA. The primary contact for this opportunity is Katelyn Nelson, who can be reached at katelyn.nelson@usda.gov.

**KEY DATES:**  
- Posted Date: March 27, 2026  
- Proposal Due Date: April 5, 2026, at 16:00 (4 PM)  
- Anticipated Award Date: Not specified  
- Performance Period: Not specified

**CONTRACT DETAILS:**  
The contract type is not explicitly stated; therefore, bidders should inquire for clarification. There is no estimated contract value or budget range mentioned in the RFP. Additionally, no information regarding option years is provided.

**MANDATORY REQUIREMENTS:**  
To be considered eligible, bidders must meet the following requirements:  
- Registration in SAM.gov is required.  
- No specific certifications or security clearances are mentioned.  
- There are no set-aside restrictions indicated.  
- No geographic restrictions or place-of-performance requirements are specified.  
- Bidders must demonstrate a minimum of five years of experience in HVAC systems or related fields.  
- Proof of bonding or insurance is not explicitly required but may be standard practice.

**TECHNICAL CAPABILITIES:**  
Bidders should possess expertise in HVAC systems, including installation, maintenance, and repair. Familiarity with energy-efficient technologies and compliance with relevant environmental regulations is essential. Knowledge of agricultural research facility requirements may also be beneficial.

**DELIVERABLES AND PERFORMANCE STANDARDS:**  
Key deliverables include the installation and ongoing maintenance of HVAC systems. Performance metrics may include system efficiency, response time for service requests, and adherence to maintenance schedules. Specific reporting requirements have not been detailed in the RFP.

**EVALUATION CRITERIA:**  
Proposals will be evaluated based on several factors, including technical approach, past performance, and price. The exact weighting of these factors has not been disclosed, but bidders should prepare to demonstrate their technical capabilities and relevant experience.

**PREFERRED QUALIFICATIONS:**  
While not mandatory, bidders with the following qualifications may have a competitive advantage:  
- Certifications related to HVAC systems (e.g., NATE, EPA 608)  
- Experience working with federal agencies or in agricultural research settings  
- Demonstrated commitment to sustainability and energy efficiency practices

In summary, bidders should ensure they meet the mandatory requirements, particularly in terms of experience and SAM registration, while also considering how their technical capabilities align with the needs of the USDA ARS for HVAC coverage in agricultural research facilities.

Question 2

When is the proposal submission deadline?

Accepted Answer

The proposal submission deadline is April 5, 2026 (2 days left).

Question 3

What NAICS codes apply to this opportunity?

Accepted Answer

The applicable NAICS codes are: 811310.

Question 4

Are there any set-aside requirements?

Accepted Answer

Yes, this opportunity includes the following set-asides: null.

Question 5

Where can I submit a proposal or get solicitation documents?

Accepted Answer

You can access the full solicitation documents and submit your proposal at: https://sam.gov/workspace/contract/opp/b131229a80f941b88b3d71219bd4fc7c/view

Seedhouse & Headhouse HVAC Coverage

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