IRC Electrical Contract Request for bid

PROCUREMENT OVERVIEW

The Metropolitan Water District of Southern California (MWD) is seeking bids from qualified suppliers to provide new electrical supplies and related materials under an Inventory Replenishment Contract (IRC). The scope includes up to 292 line items, requiring bidders to submit pricing online. The core objective is to ensure a reliable supply of electrical equipment and supplies, including various lighting fixtures, electrical parts, and accessories.

ISSUING ORGANIZATION

• Name: The Metropolitan Water District of Southern California
• Location: Los Angeles, California, US
• Contact: Philippa Romeo, Email: [email protected]

KEY DATES

• Posted Date: April 6, 2026
• Proposal Due Date: May 4, 2026, by 6:00 PM (PDT)
• QA Deadline: April 15, 2026, by 11:00 AM (PDT)
• Start Delivery Date: May 24, 2026
• Contract Duration: One year, with options to renew for two additional one-year terms.

MANDATORY REQUIREMENTS

• Bidders must complete the bid price submittals online, allowing for at least 3-4 hours for entry.
• Submission of required documentation, including:
  • Conflict of Interest statement
  • Recent Project Attachment A
  • Bidder Information
  • Acceptance of Terms and Conditions
• Bidders must ensure that all products offered are new and not used.

TECHNICAL CAPABILITIES

Bidders should possess expertise in providing electrical equipment and supplies, including but not limited to:

• Electrical parts (not ignition)
• Indoor and outdoor lighting fixtures
• Electrical accessories and parts
• Compliance with specified brands (preferred and alternative).

DELIVERABLES AND PERFORMANCE STANDARDS

Key deliverables include:

• Timely delivery of electrical supplies as per the agreed schedule.
• Adherence to the specifications outlined in the bid.
• Maintenance of inventory levels as per the IRC requirements.

EVALUATION CRITERIA

Proposals will be evaluated based on:

• Technical approach and compliance with specifications
• Past performance and experience in similar projects
• Pricing competitiveness
• Overall value offered (best-value evaluation).

PREFERRED QUALIFICATIONS

While not mandatory, the following qualifications may provide a competitive edge:

• Experience with similar contracts or projects in the public sector.
• Preferred certifications related to electrical supplies or equipment.
• Strong past performance records demonstrating reliability and quality.

This summary encapsulates the essential details for bidders to assess their fit for the opportunity presented by MWD. Bidders are encouraged to review the attached spreadsheet for specific line items and brand preferences.