Question 1

What is "Thermo Fisher Scientific Preventative Maintenance Agreement for Incubators"?

Accepted Answer

**PROCUREMENT OVERVIEW:**  
The National Institutes of Health (NIH) is seeking a contractor to provide a Preventative Maintenance Agreement specifically for incubators. The core objective is to ensure the optimal functioning and longevity of these critical laboratory devices, which are essential for various biological and medical research applications. The project aims to mitigate downtime and enhance the reliability of incubators through regular maintenance and prompt repairs.

**ISSUING ORGANIZATION:**  
The opportunity is issued by the Department of Health and Human Services, specifically the National Institutes of Health (NIH) Office of Logistics and Acquisition Operations (OLAO). The organization is located in Bethesda, Maryland, USA. The primary contact for this RFP is Shasheshe Goolsby, who can be reached at shasheshe.goolsby@nih.gov.

**KEY DATES:**  
- Posted Date: March 10, 2026  
- Proposal Due Date: March 20, 2026, at 12:30 PM  
- Anticipated Award Date: Not specified  
- Performance Period: Not mentioned

**CONTRACT DETAILS:**  
The contract type is not explicitly stated, but it is likely to be a firm-fixed-price agreement given the nature of maintenance services. The estimated contract value or budget range has not been provided, nor are there any indications of option years.

**MANDATORY REQUIREMENTS:**  
Bidders must meet the following mandatory requirements to be considered eligible:  
- Registration in SAM.gov is required.  
- There are no specific security clearances mentioned.  
- No set-aside restrictions are noted, indicating that all businesses may apply.  
- Geographic restrictions are not specified, implying that bidders may operate from various locations.  
- Bidders should have a minimum of three years of experience in providing maintenance services for laboratory equipment, particularly incubators.  
- Proof of liability insurance may be required, although specific bonding or insurance requirements are not detailed.

**TECHNICAL CAPABILITIES:**  
Contractors should demonstrate expertise in preventative maintenance for laboratory incubators. Familiarity with various incubator models and manufacturers, as well as the ability to perform repairs and calibrations, is essential. Knowledge of compliance with relevant safety and operational standards in laboratory settings is also necessary.

**DELIVERABLES AND PERFORMANCE STANDARDS:**  
Key deliverables include scheduled maintenance visits, documentation of maintenance activities, and timely response to repair requests. Performance metrics may include response times for service requests and maintenance completion rates, although specific standards are not detailed in the RFP.

**EVALUATION CRITERIA:**  
Proposals will be evaluated based on a combination of technical approach, past performance, and pricing. The specific weighting of these factors has not been disclosed, but it is implied that a best-value approach will be utilized, favoring proposals that demonstrate both quality and cost-effectiveness.

**PREFERRED QUALIFICATIONS:**  
While not mandatory, preferred qualifications include certifications in relevant maintenance standards, experience with NIH or similar federal contracts, and a proven track record of successful maintenance agreements in laboratory environments. Additional capabilities that enhance service delivery, such as advanced diagnostic tools or technologies, may also be viewed favorably.

This summary provides a comprehensive overview for potential bidders to assess their fit for the NIH's Preventative Maintenance Agreement for incubators.

Question 2

When is the proposal submission deadline?

Accepted Answer

The proposal submission deadline is March 20, 2026 (8 days left).

Question 3

What NAICS codes apply to this opportunity?

Accepted Answer

The applicable NAICS codes are: 811210.

Question 4

Are there any set-aside requirements?

Accepted Answer

Yes, this opportunity includes the following set-asides: null.

Question 5

Where can I submit a proposal or get solicitation documents?

Accepted Answer

You can access the full solicitation documents and submit your proposal at: https://sam.gov/workspace/contract/opp/1681b22929054181b7c7f9bf66c7fea8/view

Thermo Fisher Scientific Preventative Maintenance Agreement for Incubators

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