Question 1

What is "Sources Sought Notice - HVAC Repair Services"?

Accepted Answer

**Opportunity Summary: HVAC Repair Services**

**Title:** Sources Sought Notice - HVAC Repair Services  
**Organization:** Department of Health and Human Services, Indian Health Service, Great Plains Area Indian Health Service  
**Location:** Great Plains Area, South Dakota, USA  
**Contact:** Andrea Whipple  
**Email:** andrea.whipple@ihs.gov  
**Posted Date:** February 4, 2026  
**Due Date:** February 18, 2026

**Project Scope and Objectives:**  
The Great Plains Area Indian Health Service seeks to identify interested vendors capable of providing HVAC repair services. This opportunity is intended to solicit information about available capabilities in the market and help determine a comprehensive approach to maintain HVAC systems in health facilities within the region.

**Contract Type and Estimated Value:**  
The type of contract has not been specified, and no estimated value has been provided in the opportunity notice.

**Required Certifications/Registrations:**  
Vendors must be compliant with relevant federal and state regulations applicable to HVAC repair services.

**Mandatory Qualifications:**  
- Proven experience in HVAC system repair and maintenance.
- Availability of qualified and licensed technicians who can provide expert services.
  
**Preferred Qualifications:**  
- Previous experience working with federal or state healthcare facilities.
- Capacity to demonstrate timely response rates and excellent customer service.
- Ability to provide a comprehensive range of HVAC repair services beyond standard procedures (e.g., emergency repairs).

**Geographic Restrictions:**  
Vendors must provide services to facilities located within the Great Plains Area of South Dakota.

**Key Technical Capabilities Needed:**  
- Knowledge and experience with various HVAC system types, including both commercial and residential systems.
- Ability to conduct troubleshooting and diagnostic services effectively.
- Familiarity with energy-efficient systems and standards.

**Deliverables and Performance Standards:**  
The successful vendor will be expected to deliver prompt HVAC repair services as needed, ensuring minimal downtime of health services. Performance will be evaluated based on responsiveness, quality of work, and adherence to safety regulations.

**Evaluation Criteria:**  
Proposals will be evaluated based on the following criteria:
- Compliance with mandatory qualifications.
- Demonstrated experience and technical competence in HVAC repairs.
- Proposed timelines for service delivery and responsiveness.
- Cost-effectiveness and value-added services offered.

This sourcing notice aims to gather insights and identify potential vendors to fulfill HVAC repair needs in the Great Plains area, contributing to the operational efficiency of health services administered by the Indian Health Service. Interested parties are encouraged to respond by the stipulated due date for consideration.

Question 2

When is the proposal submission deadline?

Accepted Answer

The proposal submission deadline is February 18, 2026 (1 day left).

Question 3

What NAICS codes apply to this opportunity?

Accepted Answer

The applicable NAICS codes are: 238220.

Question 4

Are there any set-aside requirements?

Accepted Answer

Yes, this opportunity includes the following set-asides: BICiv.

Question 5

Where can I submit a proposal or get solicitation documents?

Accepted Answer

You can access the full solicitation documents and submit your proposal at: https://sam.gov/workspace/contract/opp/634979c7317441248cf23a3ebc21738c/view

Sources Sought Notice - HVAC Repair Services

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