Question 1

What is "Maintenance Services of Air Condition Units (Split Systems)"?

Accepted Answer

**PROCUREMENT OVERVIEW:**  
The U.S. Embassy in Warsaw is seeking maintenance services for air conditioning units, specifically split systems. The core objective is to ensure the optimal functioning and reliability of these units, which are critical for maintaining a comfortable environment within the embassy premises. The project scope includes routine maintenance, emergency repairs, and possibly the replacement of parts as needed.

**ISSUING ORGANIZATION:**  
The issuing organization is the U.S. Department of State, located in Washington, D.C., USA. The primary contact for this opportunity is M. Brandon Rigby, who can be reached at warsawproc@state.gov.

**KEY DATES:**  
- Posted Date: March 20, 2026  
- Proposal Due Date: April 3, 2026  
- Anticipated Award Date: Not specified  
- Performance Period: Not specified

**CONTRACT DETAILS:**  
The contract type is not explicitly stated in the provided information. The estimated contract value or budget range has not been disclosed, nor are there any mentions of option years.

**MANDATORY REQUIREMENTS:**  
To be considered eligible for this opportunity, bidders must meet the following requirements:  
- **Certifications and Registrations:** Bidders must be registered in SAM.gov.  
- **Security Clearances:** No specific security clearance requirements are mentioned.  
- **Set-Aside Restrictions:** No set-aside restrictions are indicated.  
- **Geographic Restrictions:** Services must be performed at the U.S. Embassy in Warsaw.  
- **Experience Requirements:** Bidders must demonstrate a minimum of three years of relevant experience in HVAC maintenance services.  
- **Insurance Requirements:** Bidders must provide proof of liability insurance, though specific amounts are not detailed.

**TECHNICAL CAPABILITIES:**  
Bidders should possess expertise in HVAC systems, particularly split air conditioning systems. Familiarity with maintenance protocols, troubleshooting, and repair techniques for these systems is essential. Knowledge of relevant safety and environmental regulations is also required.

**DELIVERABLES AND PERFORMANCE STANDARDS:**  
Key deliverables include scheduled maintenance reports, documentation of repairs, and a response plan for emergency service requests. Performance metrics may include response times for emergency requests and customer satisfaction ratings, although specific metrics are not detailed.

**EVALUATION CRITERIA:**  
Proposals will be evaluated based on a combination of factors, including technical approach, past performance, and price. The specific weighting of these factors has not been disclosed, but it is implied that a best-value approach will be utilized.

**PREFERRED QUALIFICATIONS:**  
While not mandatory, bidders with the following qualifications may have a competitive advantage:  
- Additional certifications in HVAC systems (e.g., NATE certification).  
- Experience working with U.S. government contracts or similar international organizations.  
- Proven track record of high customer satisfaction in HVAC maintenance services.

This summary provides a comprehensive overview of the opportunity for potential bidders to assess their fit and prepare their proposals accordingly.

Question 2

When did this opportunity close?

Accepted Answer

This opportunity closed on April 3, 2026. The page is kept for historical reference and research purposes.

Question 3

Why is this closed opportunity still available to view?

Accepted Answer

This historical contract listing is preserved for research purposes. Contractors can use past solicitation data to understand requirements, pricing trends, and prepare for similar future opportunities from STATE, DEPARTMENT OF.STATE, DEPARTMENT OF.US EMBASSY WARSAW.

Question 4

Are there similar active opportunities available?

Accepted Answer

Yes, Narwin.ai automatically identifies similar active government contracts based on agency, NAICS codes, and set-asides. Check the "Similar Active Opportunities" section on this page or browse all active opportunities at narwin.ai/opportunities.

Question 5

What NAICS codes apply to this opportunity?

Accepted Answer

The applicable NAICS codes are: 238220.

Question 6

Are there any set-aside requirements?

Accepted Answer

Yes, this opportunity includes the following set-asides: NONE.

Question 7

Will this contract be re-solicited in the future?

Accepted Answer

Many government contracts are recurring (annual maintenance, multi-year services, etc.). Sign up for free alerts on Narwin.ai to be notified when STATE, DEPARTMENT OF.STATE, DEPARTMENT OF.US EMBASSY WARSAW posts similar opportunities in the future.

Maintenance Services of Air Condition Units (Split Systems)

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