Accommodations in Florida 10 Oct 2026 15 Nov 2026

PROCUREMENT OVERVIEW

The Department of National Defence (DND) is seeking proposals for hotel amenities and accommodations services in Panama City, Florida. The primary objective is to provide lodging for personnel within a 15 km (9.3 miles) driving radius of Tyndall Air Force Base (AFB) Visitors Center. The contract is expected to support military operations and ensure personnel have access to comfortable accommodations during their deployment.

ISSUING ORGANIZATION

The issuing organization is the Department of National Defence (DND), located in Cold Lake, Alberta, Canada. The primary contact for this RFP is Theresa Geldart, who can be reached at [email protected].

MANDATORY REQUIREMENTS

Bidders must meet the following requirements to be considered eligible:

• Geographic Restrictions: Hotels must be located within a 15 km driving radius of Tyndall AFB.
• Capacity to Accommodate: Bidders can propose accommodations across multiple hotels, but must demonstrate the ability to meet the total room requirement.
• Language: Proposals can be submitted in either of Canada’s official languages (English or French).

TECHNICAL CAPABILITIES

Bidders should have experience in providing hotel and lodging services, particularly for military or government personnel. Familiarity with the specific needs of military accommodations, such as proximity to operational bases and ability to cater to crew rest requirements, is essential.

EVALUATION CRITERIA

Proposals will be evaluated based on the following criteria:

• Price: The lowest price will be a significant factor in the evaluation process.
• Technical Approach: Bidders must demonstrate their capability to meet the accommodation requirements effectively.
• Past Performance: Experience in similar contracts may be considered.

PREFERRED QUALIFICATIONS

While not mandatory, the following qualifications may provide a competitive advantage:

• Previous experience working with military or government contracts.
• Certifications related to hospitality management or quality assurance in service delivery.

This RFP presents an opportunity for bidders with relevant experience in hotel and lodging services to support the Canadian military’s operational needs in Florida. The focus on proximity to Tyndall AFB and the ability to accommodate personnel effectively are critical for a successful proposal.