Theater/Museum Graphic Design Services

PROCUREMENT OVERVIEW

The City of Temecula is seeking proposals for comprehensive graphic design services to support its theater and museum initiatives. The project scope includes designing and preparing a variety of illustrative materials such as brochures, flyers, social media graphics, promotional art, signage, web graphics, logo designs, and video projects. The core need is to enhance the City’s visual communication for public presentations, events, and digital platforms, ensuring cohesive branding and effective outreach.

ISSUING ORGANIZATION

City of Temecula
41000 Main Street, Temecula, California, US
Primary Contact: Emily Sizemore
Email: [email protected]

KEY DATES

• Posted Date: March 18, 2026
• Proposal Due Date: April 4, 2026
• Anticipated Start Date: July 1, 2026
• Project Duration: One year with an option to amend for an additional four years

MANDATORY REQUIREMENTS

• Proposers must provide all necessary facilities, equipment, and software at their own expense.
• Availability to complete work/edits within 24 hours upon request.
• Proposers must maintain an ongoing schedule of work and provide clear status updates to City staff.
• All graphic products created will become the sole property of the City of Temecula.
• Proposers must submit drafts and final proofs within specified timelines (10 business days for drafts and final proofs).
• Maintain an electronic archive of all projects developed for the City and deliver it upon contract termination.

TECHNICAL CAPABILITIES

Proposers must demonstrate expertise in:

• Graphic design for various media (print and digital).
• Videography, editing, and special effects for video projects.
• Collaboration with city staff on cohesive magazine design.
• Coordination with production companies and printers for asset acquisition and product delivery.

DELIVERABLES AND PERFORMANCE STANDARDS

Key deliverables include:

• A variety of graphic materials as specified.
• A cohesive magazine issue with cover and inside page designs.
• Timely submission of drafts and final proofs.
• Detailed invoices for services rendered.
• Electronic and hardcopy versions of materials in camera-ready format.

EVALUATION CRITERIA

Proposals will be evaluated based on:

• Technical approach and capabilities.
• Past performance and experience in similar projects.
• Pricing structure.
• Overall value offered to the City.

PREFERRED QUALIFICATIONS

While not mandatory, bidders with the following qualifications will be favored:

• Experience working with municipal or cultural organizations.
• A portfolio demonstrating previous work in graphic design and videography.
• Local business status may be preferred, aligning with the City’s interest in supporting local enterprises.

This summary provides a comprehensive overview of the RFP for graphic design services, highlighting essential criteria for bidders to assess their fit for the opportunity.