Question 1

What is "HVAC Preventative Maintenance Services - RFQ"?

Accepted Answer

**Summary of HVAC Preventative Maintenance Services Opportunity**

**Opportunity Title:** HVAC Preventative Maintenance Services - RFQ  
**Issuing Organization:** Department of Agriculture, Agricultural Research Service, USDA ARS AFM APD  
**Location:** Beltsville, Maryland, USA  
**Contact:** Aaron Dimeo (aaron.dimeo@usda.gov)  
**Posted Date:** February 12, 2026  
**Due Date:** February 18, 2026

**Project Scope and Objectives:**  
The USDA Agricultural Research Service is soliciting quotes for HVAC preventative maintenance services. The objective is to ensure the optimal operation and longevity of HVAC systems, minimizing downtime, improving energy efficiency, and ensuring compliance with safety regulations.

**Contract Type:** RFQ (Request for Quotation)  
**Estimated Value:** Not mentioned in the opportunity details.

**Important Dates:**  
- **Posted Date:** February 12, 2026  
- **Due Date for Proposals:** February 18, 2026

**Mandatory Qualifications:**  
- Companies must possess valid certifications for HVAC maintenance.  
- Required registrations with the System for Award Management (SAM).

**Preferred Qualifications:**  
- Demonstrated experience in providing HVAC services to government agencies or similar large-scale facilities.  
- Positive past performance reviews, ideally in the context of preventative maintenance contracts.

**Key Technical Capabilities Needed:**  
- Expertise in HVAC system diagnostics, repairs, and preventative maintenance.  
- Knowledge of relevant safety and compliance standards within the HVAC industry.

**Geographic Restrictions:**  
- Services must be provided within Beltsville, Maryland or the surrounding Maryland area.

**Deliverables and Performance Standards:**  
- Regular maintenance schedules to be established in alignment with best practices for HVAC systems.  
- Reporting on system performance, maintenance activities, and any recommendations for improvements or repairs.

**Evaluation Criteria:**  
Proposals will be evaluated based on the following criteria:  
- Compliance with mandatory requirements.  
- Relevant experience and past performance (preferred qualifications).  
- Technical approach and methodology for maintaining HVAC systems.  
- Cost-effectiveness of the proposed solutions.

**Submission Requirements:**  
Interested parties should ensure that they meet all mandatory qualifications before submitting their proposals. Additional focus should be placed on showcasing experience that aligns with the preferred qualifications to enhance competitive advantage.

For further details and to access the full RFQ, refer to the USDA's official notice [here](https://api.sam.gov/prod/opportunities/v1/noticedesc?noticeid=cdb1bd040bd74c028efa5768cea1543c).

Question 2

When is the proposal submission deadline?

Accepted Answer

The proposal submission deadline is February 18, 2026 (1 day left).

Question 3

What NAICS codes apply to this opportunity?

Accepted Answer

The applicable NAICS codes are: 238220.

Question 4

Are there any set-aside requirements?

Accepted Answer

Yes, this opportunity includes the following set-asides: SBA.

Question 5

Where can I submit a proposal or get solicitation documents?

Accepted Answer

You can access the full solicitation documents and submit your proposal at: https://sam.gov/workspace/contract/opp/cdb1bd040bd74c028efa5768cea1543c/view

HVAC Preventative Maintenance Services - RFQ

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