51019-230757C Paper Records Storage and Digitization Solutions
PROCUREMENT OVERVIEW The Department of Public Works and Government Services (PSPC) of Canada is soliciting offers for Paper Records Storage and Digitization Solutions specifically for Veterans Affairs Canada. The project aims to manage and digitize paper records to enhance the efficiency and accessi...
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This solicitation of offers cancels and supersedes previous solicitation of offers number 51019-230757B dated October 6, 2025, with a closing of December 18, 2025, at 2:00pm EST. A debriefing or feedback session will be provided upon request to Offeror's who offered on the previous solicitation of offers. A debriefing or feedback session will be provided upon request to Offeror's who offered on the previous solicitation of offers. Canada is seeking offers from Offerors to provide Paper Records Storage and Digitization Solutions to Veterans Affairs Canada. The period of the contract is from date of award to March 31, 2033, inclusive. Bidders may request a debriefing on the results of the bid solicitation. Bidders should make the request to the Contracting Authority within 15 working days from receipt of notification that their bid was unsuccessful. Reference the solicitation for further details.
Additional Information
Amendment Number
003
Contact Info Email
Contact Info Name
Doucette, Trisha (SPAC/PSPC)
Contracting Entity Name
Department of Public Works and Government Services (PSPC)
Created
August 5, 2026
Is Public
true
Organization Address City
Gatineau
Organization Country
Canada
Organization Address Line
11 Laurier St, Phase III, Place du Portage
Organization Address Postal Code
K1A 0S5
Organization Address Province
Quebec
Procurement Category
*SRV
Procurement Method
Competitive - Open bidding
Reference Number
WS4099605313-Doc5782222999
Regions Of Delivery
*Nova Scotia *Charlottetown *Kirkland Lake *Ottawa *Vancouver *Toronto *Montréal *Winnipeg
Selection Criteria
Highest Combined Rating of Technical Merit and Price
Source
canadabuys
Source Record ID
WS4099605313-Doc5782222999_003
Source System
canadabuys
Status
open
Status En
Open
Summary Updated At
August 5, 2026
Tender Closing Date
August 11, 2026
Last Updated
August 5, 2026
Frequently Asked Questions
When is the proposal submission deadline?
The proposal submission deadline is August 11, 2026 (6 days left).
Where can I submit a proposal or get solicitation documents?
You can access the full solicitation documents and submit your proposal at the official source:
Visit Official Source AI Summary
PROCUREMENT OVERVIEW
The Department of Public Works and Government Services (PSPC) of Canada is soliciting offers for Paper Records Storage and Digitization Solutions specifically for Veterans Affairs Canada. The project aims to manage and digitize paper records to enhance the efficiency and accessibility of document storage and retrieval. The contract will cover a comprehensive range of solutions, including the physical storage of records and their subsequent digitization, ensuring a streamlined process for managing Veterans Affairs documentation.
ISSUING ORGANIZATION
The issuing organization is the Department of Public Works and Government Services (PSPC), located in Gatineau, Quebec, Canada. The primary contact for this opportunity is Trisha Doucette, who can be reached via email at [email protected].
KEY DATES
- Posted Date: July 8, 2026
- Proposal Due Date: August 11, 2026, at 2:00 PM EST
- Anticipated Award Date: Not specified
- Performance Period: From the date of award until March 31, 2033
CONTRACT DETAILS
The contract type is not explicitly stated but is likely to be a firm-fixed-price agreement given the nature of the services. The estimated contract value or budget range is not provided. There are no option years mentioned.
MANDATORY REQUIREMENTS
Bidders must meet the following mandatory requirements:
- Certifications: Specific certifications are not listed but may be implied; bidders should verify compliance with relevant industry standards.
- Geographic Restrictions: Services must be deliverable in specified regions, including Nova Scotia, Charlottetown, Kirkland Lake, Ottawa, Vancouver, Toronto, Montreal, and Winnipeg.
- Experience: Bidders should demonstrate a minimum number of years of experience in records management and digitization.
- Insurance Requirements: Insurance requirements are not explicitly stated but may be necessary for contract compliance.
TECHNICAL CAPABILITIES
Bidders should possess expertise in:
- Document storage and management systems
- Digitization technologies and methodologies
- File archiving standards and practices
DELIVERABLES AND PERFORMANCE STANDARDS
Key deliverables include:
- Secure storage solutions for paper records
- Comprehensive digitization of records
- Regular reporting on project milestones and performance metrics, although specific metrics are not detailed.
EVALUATION CRITERIA
Proposals will be evaluated based on a combined score of technical merit and price. The criteria emphasize a balance between a robust technical approach and cost-effectiveness, although specific weighting is not provided.
PREFERRED QUALIFICATIONS
While not mandatory, the following qualifications may provide a competitive advantage:
- Experience with similar government contracts or projects
- Preferred certifications in records management or digitization
- Advanced technological capabilities in document management systems
This summary encapsulates the essential elements of the RFP, allowing potential bidders to assess their fit for the opportunity effectively.
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